Free Team Scheduling Software (Group Meeting Tools)
Free Team Scheduling Software (Group Meeting Tools)
Free Team Scheduling Software (Group Meeting Tools)
Free Team Scheduling Software (Group Meeting Tools)
Cal ID is a free team scheduling tool that helps professional teams create and manage shared calendars for every project and client. It lets you build teams, set up group meeting links, and keep all event types in one place so everyone stays aligned. Cal ID helps teams automate their team workflows, quick team catch-ups, and campaign calls without any double-booking or endless email chains, so everyday teamwork feels clear, quick, and every teammate observes the positive changes in their day-to-day meetings.
Cal ID is a free team scheduling tool that helps professional teams create and manage shared calendars for every project and client. It lets you build teams, set up group meeting links, and keep all event types in one place so everyone stays aligned. Cal ID helps teams automate their team workflows, quick team catch-ups, and campaign calls without any double-booking or endless email chains, so everyday teamwork feels clear, quick, and every teammate observes the positive changes in their day-to-day meetings.
10000+ Appointments
It's truly free, no credit card required.
Trusted By Leaders
Trusted By Leaders
Pabbly
Inc42
Innovaccer
Dronahq
Augury
Motadata
Hivel
Humantic
Alpha SaaS
Blocks
Pabbly
Inc42
Innovaccer
Dronahq
Augury
Motadata
Hivel
Humantic
Alpha SaaS
Blocks
Free Team Scheduling Software (Group Meeting Tools)
Key Features
Key Features
Key Features
Key Features
Shared Team Calendar
The whole team can see who’s free and who’s busy, making it easy to avoid overlaps.
Group Scheduling Link
One simple link for the whole team, everyone joins or books through it without unnecessary messages.
Built-in Buffer Time
Helps avoid rushing from one meeting to the next by adding a small gap in between.
Time Zone Awareness
Perfect for remote teams. It adjusts times automatically so team calls land at the right moment for everyone.
Instant Slot Booking
Zero waiting time for replies; teammates can pick a time that works, and the meeting is set in seconds.
Shared Team Calendar
The whole team can see who’s free and who’s busy, making it easy to avoid overlaps.
Group Scheduling Link
One simple link for the whole team, everyone joins or books through it without unnecessary messages.
Built-in Buffer Time
Helps avoid rushing from one meeting to the next by adding a small gap in between.
Time Zone Awareness
Perfect for remote teams. It adjusts times automatically so team calls land at the right moment for everyone.
Instant Slot Booking
Zero waiting time for replies; teammates can pick a time that works, and the meeting is set in seconds.
Shared Team Calendar
The whole team can see who’s free and who’s busy, making it easy to avoid overlaps.
Group Scheduling Link
One simple link for the whole team, everyone joins or books through it without unnecessary messages.
Built-in Buffer Time
Helps avoid rushing from one meeting to the next by adding a small gap in between.
Time Zone Awareness
Perfect for remote teams. It adjusts times automatically so team calls land at the right moment for everyone.
Instant Slot Booking
Zero waiting time for replies; teammates can pick a time that works, and the meeting is set in seconds.
Explore Team Spaces
Explore Team Spaces
Promotion Team
Keeps campaigns on track by letting partners, creators, and teammates pick meeting slots instantly. Less follow-up means more time to plan and create.
Media & PR Team
Helps schedule interviews, briefings, and urgent calls without waiting on replies. Journalists and partners can book the exact time that fits their schedule.
Tech & Product Team
Protects deep-work hours while keeping space for demos, reviews, and user discussions. Meetings fall into place without breaking focus.
Sales Team
Lets prospects book calls quickly, reducing drop offs and helping the team close more deals. Every lead gets a clear path to connect.
HR & Hiring Team
Makes interviews easier by allowing candidates to choose their own slot as per their availability. No long email loops and no confusion.
Promotion Team
Keeps campaigns on track by letting partners, creators, and teammates pick meeting slots instantly. Less follow-up means more time to plan and create.
Media & PR Team
Helps schedule interviews, briefings, and urgent calls without waiting on replies. Journalists and partners can book the exact time that fits their schedule.
Tech & Product Team
Protects deep-work hours while keeping space for demos, reviews, and user discussions. Meetings fall into place without breaking focus.
Sales Team
Lets prospects book calls quickly, reducing drop offs and helping the team close more deals. Every lead gets a clear path to connect.
HR & Hiring Team
Makes interviews easier by allowing candidates to choose their own slot as per their availability. No long email loops and no confusion.
Team Benefits
Team Benefits
Team Benefits
Team Benefits
BENEFIT
STATUS
Group team seats sharing
Group team seats sharing
Group team seats sharing
Group team seats sharing
Team WhatsApp pings
Team WhatsApp pings
Team WhatsApp pings
Team WhatsApp pings
Extra time between meetings
Extra time between meetings
Extra time between meetings
Extra time between meetings
Control who can edit, who can just view
Control who can edit, who can just view
Control who can edit, who can just view
Control who can edit, who can just view
Team Zoom & Meet rooms
Team Zoom & Meet rooms
Team Zoom & Meet rooms
Team Zoom & Meet rooms
Automatic team meeting reminders
Automatic team meeting reminders
Automatic team meeting reminders
Automatic team meeting reminders
Members times when all are free
Members times when all are free
Members times when all are free
Members times when all are free
Custom working hours for each teammate
Custom working hours for each teammate
Custom working hours for each teammate
Custom working hours for each teammate
Shared booking page for the company
Shared booking page for the company
Shared booking page for the company
Shared booking page for the company
Team performance insights
Team performance insights
Team performance insights
Team performance insights
Pricing for Teams
Pricing for Teams
Pricing for Teams
Pricing for Teams
Free Forever
$0
Teams can start without a credit card or any hidden fees.
Teams can start without a credit card or any hidden fees.
Teams can start without a credit card or any hidden fees.
Teams can start without a credit card or any hidden fees.
Unlimited team meetings.
Unlimited team meetings.
Unlimited team meetings.
Unlimited team meetings.
One shared, connected team calendar.
One shared, connected team calendar.
One shared, connected team calendar.
One shared, connected team calendar.
Personalised Cal ID link for each team member.
Personalised Cal ID link for each team member.
Personalised Cal ID link for each team member.
Personalised Cal ID link for each team member.
Automatic email reminders for your team and your guests.
Automatic email reminders for your team and your guests.
Automatic email reminders for your team and your guests.
Automatic email reminders for your team and your guests.
Works with Google Meet and Zoom for all team meetings.
Works with Google Meet and Zoom for all team meetings.
Works with Google Meet and Zoom for all team meetings.
Works with Google Meet and Zoom for all team meetings.
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What Professionals Say About Cal ID
What Professionals Say About Cal ID
What Professionals Say About Cal ID
What Professionals Say About Cal ID
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Komal Jena
Senior Talent & Acquisition
This free tool streamlined candidate interviews perfectly. Group booking for panels and quick reschedules helped us hire top talent without delays, I will personally recommend to go for it and give a try.
Mommin Sheik
Marketing Manager
Campaign brainstorms and client calls flow better with Cal ID. Automated reminders and one-click booking boosted our team's productivity big time.
Nifasha Robinson
Head of Media & Public Relations
Press interviews and events are seamless now with Cal ID's shareable links. The availability routing saved me from constant rescheduling headaches.
Jack Malfoy
Senior Product Manager
This is my saviour thing in the corporate world, Initially I was using it alone later I introduced this free masterpiece to everyone in my team. Cal ID fits my tools great. It sets buffer times and event types, no meeting overlaps. Launches stay on time.
Kate Smith
Head of Sales & Operations
This tool saves me tons of time. I have been using it since last 2 years. Sales reps book their own demos. No more email fights. Custom links and team views speed up deals.
Scheduling Software For Team Meetings - FAQs
Scheduling Software For Team Meetings - FAQs
Scheduling Software For Team Meetings - FAQs
Scheduling Software For Team Meetings - FAQs
We added multiple team members. How do we stop our timings from clashing?
Each team member handles their own availability, and Cal ID syncs with their calendars one by one. That means clashes don’t happen on their own. The only time there’s an overlap is if someone books themselves twice by mistake outside the system.
If we move our whole team’s scheduling to Cal ID, how do we know it won’t disrupt the way we already work?
You don’t have to change your entire system. Cal ID connects to your existing calendar and runs quietly in the background. If you ever want to stop using it, your calendar stays exactly the way it was.
Will Cal ID actually save our team time or is it going to be another thing we need to manage?
It saves time because once you set your team timings and team meeting rules, it runs on its own. You don’t have to keep checking on it.
We work across different time zones. Does Cal ID handle that correctly?
Yes. Your client always sees their own time and you see yours. It adjusts automatically.
Does it work well on Iphone and Android?
Yes. Clients can book from any mobile phone without struggling to understand the page.
We added multiple team members. How do we stop our timings from clashing?
Each team member handles their own availability, and Cal ID syncs with their calendars one by one. That means clashes don’t happen on their own. The only time there’s an overlap is if someone books themselves twice by mistake outside the system.
If we move our whole team’s scheduling to Cal ID, how do we know it won’t disrupt the way we already work?
You don’t have to change your entire system. Cal ID connects to your existing calendar and runs quietly in the background. If you ever want to stop using it, your calendar stays exactly the way it was.
Will Cal ID actually save our team time or is it going to be another thing we need to manage?
It saves time because once you set your team timings and team meeting rules, it runs on its own. You don’t have to keep checking on it.
We work across different time zones. Does Cal ID handle that correctly?
Yes. Your client always sees their own time and you see yours. It adjusts automatically.
Does it work well on Iphone and Android?
Yes. Clients can book from any mobile phone without struggling to understand the page.
We added multiple team members. How do we stop our timings from clashing?
Each team member handles their own availability, and Cal ID syncs with their calendars one by one. That means clashes don’t happen on their own. The only time there’s an overlap is if someone books themselves twice by mistake outside the system.
If we move our whole team’s scheduling to Cal ID, how do we know it won’t disrupt the way we already work?
You don’t have to change your entire system. Cal ID connects to your existing calendar and runs quietly in the background. If you ever want to stop using it, your calendar stays exactly the way it was.
Will Cal ID actually save our team time or is it going to be another thing we need to manage?
It saves time because once you set your team timings and team meeting rules, it runs on its own. You don’t have to keep checking on it.
We work across different time zones. Does Cal ID handle that correctly?
Yes. Your client always sees their own time and you see yours. It adjusts automatically.
Does it work well on Iphone and Android?
Yes. Clients can book from any mobile phone without struggling to understand the page.
We added multiple team members. How do we stop our timings from clashing?
Each team member handles their own availability, and Cal ID syncs with their calendars one by one. That means clashes don’t happen on their own. The only time there’s an overlap is if someone books themselves twice by mistake outside the system.
If we move our whole team’s scheduling to Cal ID, how do we know it won’t disrupt the way we already work?
You don’t have to change your entire system. Cal ID connects to your existing calendar and runs quietly in the background. If you ever want to stop using it, your calendar stays exactly the way it was.
Will Cal ID actually save our team time or is it going to be another thing we need to manage?
It saves time because once you set your team timings and team meeting rules, it runs on its own. You don’t have to keep checking on it.
We work across different time zones. Does Cal ID handle that correctly?
Yes. Your client always sees their own time and you see yours. It adjusts automatically.
Does it work well on Iphone and Android?
Yes. Clients can book from any mobile phone without struggling to understand the page.
Still have questions?
Our team is ready to assist you. Get in touch with us for personalized support.
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
Follow Us
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
Follow Us
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
Follow Us
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version