Free HR Scheduling Software
Free HR Scheduling Software
Free HR Scheduling Software
Free HR Scheduling Software
Cal ID is a smart scheduling tool that helps HR teams manage shifts and employee availability easily. It keeps track of schedules in real time, preventing conflicts and confusion. HRs can plan shifts faster, reduce errors, and save hours of manual work. The tool also improves communication by keeping teams informed and aligned. With Cal ID handling shift management automatically, HRs can stay organized, work more efficiently, and focus on supporting their employees rather than paperwork.
Cal ID is a smart scheduling tool that helps HR teams manage shifts and employee availability easily. It keeps track of schedules in real time, preventing conflicts and confusion. HRs can plan shifts faster, reduce errors, and save hours of manual work. The tool also improves communication by keeping teams informed and aligned. With Cal ID handling shift management automatically, HRs can stay organized, work more efficiently, and focus on supporting their employees rather than paperwork.
10000+ Appointments
It's truly free, no credit card required.
Trusted By Leaders
Trusted By Leaders
RippleHire
Hire Quotient
Supersourcing
Jobtwine
RecurPost
Present Staffing
Huddle Work
Gloroots
RippleHire
Hire Quotient
Supersourcing
Jobtwine
RecurPost
Present Staffing
Huddle Work
Gloroots
Free HR Scheduling Software
Key Features
Key Features
Key Features
Key Features
Buffer Time
Automatically adds 5–15 min before or after interviews so recruiters can take notes, update ATS, or prepare for the next candidate.
Set Daily Interview Limit
Set a maximum number of interviews per day to avoid recruiter burnout and ensure each interview is handled professionally.
Cancel/Reschedule Policy
Set rules so candidates cannot reschedule too close to the interview time, reducing last-minute dropouts.
WhatsApp Integration
Candidates instantly receive interview reminders and communication on WhatsApp, where they are most active.
Custom Themes & Branding
HR can create a professional, branded interview experience that reflects company identity.
Buffer Time
Automatically adds 5–15 min before or after interviews so recruiters can take notes, update ATS, or prepare for the next candidate.
Set Daily Interview Limit
Set a maximum number of interviews per day to avoid recruiter burnout and ensure each interview is handled professionally.
Cancel/Reschedule Policy
Set rules so candidates cannot reschedule too close to the interview time, reducing last-minute dropouts.
WhatsApp Integration
Candidates instantly receive interview reminders and communication on WhatsApp, where they are most active.
Custom Themes & Branding
HR can create a professional, branded interview experience that reflects company identity.
Buffer Time
Automatically adds 5–15 min before or after interviews so recruiters can take notes, update ATS, or prepare for the next candidate.
Set Daily Interview Limit
Set a maximum number of interviews per day to avoid recruiter burnout and ensure each interview is handled professionally.
Cancel/Reschedule Policy
Set rules so candidates cannot reschedule too close to the interview time, reducing last-minute dropouts.
WhatsApp Integration
Candidates instantly receive interview reminders and communication on WhatsApp, where they are most active.
Custom Themes & Branding
HR can create a professional, branded interview experience that reflects company identity.
Explore Category
Explore Category
HR Managers
Cal ID gives HR managers team-wide visibility, structured scheduling, streamlined coordination with hiring managers.
HR Operations
Cal ID simplifies onboarding timelines, internal HR meetings, and process coordination with automated scheduling.
HR Compliance & Audit
Cal ID helps compliance teams schedule audit reviews and documentation meetings with clear tracking and structured timing.
Talent Acquisition (Recruiters)
Cal ID helps recruiters automate interview scheduling, reduce no-shows, and manage high-volume hiring smoothly.
HR Payroll
Handle salary processing, monthly payroll cycles, corrections, and payout coordination.
HR Managers
Cal ID gives HR managers team-wide visibility, structured scheduling, streamlined coordination with hiring managers.
HR Operations
Cal ID simplifies onboarding timelines, internal HR meetings, and process coordination with automated scheduling.
HR Compliance & Audit
Cal ID helps compliance teams schedule audit reviews and documentation meetings with clear tracking and structured timing.
Talent Acquisition (Recruiters)
Cal ID helps recruiters automate interview scheduling, reduce no-shows, and manage high-volume hiring smoothly.
HR Payroll
Handle salary processing, monthly payroll cycles, corrections, and payout coordination.
Benefits
Benefits
Benefits
Benefits
BENEFIT
STATUS
Eliminates Manual Scheduling Work
Eliminates Manual Scheduling Work
Eliminates Manual Scheduling Work
Eliminates Manual Scheduling Work
Reduces Candidate No-Shows
Reduces Candidate No-Shows
Reduces Candidate No-Shows
Reduces Candidate No-Shows
Saves HR Time on Pre-Screening
Saves HR Time on Pre-Screening
Saves HR Time on Pre-Screening
Saves HR Time on Pre-Screening
Improves Candidate Transparency
Improves Candidate Transparency
Improves Candidate Transparency
Improves Candidate Transparency
Handles HR Leave
Handles HR Leave
Handles HR Leave
Handles HR Leave
Perfect for Remote & Hybrid Hiring
Perfect for Remote & Hybrid Hiring
Perfect for Remote & Hybrid Hiring
Perfect for Remote & Hybrid Hiring
Smooth Panel & Multi-Interviewer Scheduling
Smooth Panel & Multi-Interviewer Scheduling
Smooth Panel & Multi-Interviewer Scheduling
Smooth Panel & Multi-Interviewer Scheduling
Reduces HR Burnout
Reduces HR Burnout
Reduces HR Burnout
Reduces HR Burnout
Pricing
Pricing
Pricing
Pricing
Free Forever
$0
No hidden fees. No credit card required.
No hidden fees. No credit card required.
No hidden fees. No credit card required.
No hidden fees. No credit card required.
Unlimited appointments
Unlimited appointments
Unlimited appointments
Unlimited appointments
One connected calendar
One connected calendar
One connected calendar
One connected calendar
Personalized Cal ID link
Personalized Cal ID link
Personalized Cal ID link
Personalized Cal ID link
Automated email reminders
Automated email reminders
Automated email reminders
Automated email reminders
Integration with Google Meet & Zoom
Integration with Google Meet & Zoom
Integration with Google Meet & Zoom
Integration with Google Meet & Zoom
View More
User Feedback
User Feedback
User Feedback
User Feedback
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
Sofia Almeida
HR Generalist
Finally a scheduling tool that actually understands HR workflows.
Lucas Bennett
Head of Talent Acquisition
Great for remote hiring integrates instantly with Google & Outlook calendars
Saraswati P
Founder, CEO &
Effortless Event Creation and Outstanding Support
D G
Sales Manager
Sleek, Custom Booking Links That Are Effortless to Share
Meera Iyer
Recruitment Coordinator
Perfect for HRs who handle bulk or urgent hiring. Everything is automated
FAQs
FAQs
FAQs
FAQs
How can Cal ID reduce my manual scheduling workload?
Cal ID automates interview and meeting scheduling by letting candidates select available slots. It removes back-and-forth emails and instantly updates calendars, saving HR teams hours every week.
Does Cal ID help manage high-volume hiring interviews?
Yes. Features like round-robin scheduling, collective availability, and automated reminders make it easy to handle bulk interviews without overlap or miscommunication.
How does Cal ID reduce candidate no-shows?
Automated email, SMS, and WhatsApp reminders keep candidates informed, significantly reducing missed appointments.
How does Cal ID prevent double bookings or scheduling conflicts?
When an interview slot is booked, it’s immediately blocked off in the calendar, preventing double bookings. This ensures interviewers’ time is respected and schedules remain conflict-free.
What are Webhooks in Cal ID, and how do they help HR teams?
Webhooks send real-time booking updates to your HR systems automatically. For teams, this enables smooth coordination of group events like panel interviews or group discussions (GD), syncing data and triggering actions without manual work.
How can Cal ID reduce my manual scheduling workload?
Cal ID automates interview and meeting scheduling by letting candidates select available slots. It removes back-and-forth emails and instantly updates calendars, saving HR teams hours every week.
Does Cal ID help manage high-volume hiring interviews?
Yes. Features like round-robin scheduling, collective availability, and automated reminders make it easy to handle bulk interviews without overlap or miscommunication.
How does Cal ID reduce candidate no-shows?
Automated email, SMS, and WhatsApp reminders keep candidates informed, significantly reducing missed appointments.
How does Cal ID prevent double bookings or scheduling conflicts?
When an interview slot is booked, it’s immediately blocked off in the calendar, preventing double bookings. This ensures interviewers’ time is respected and schedules remain conflict-free.
What are Webhooks in Cal ID, and how do they help HR teams?
Webhooks send real-time booking updates to your HR systems automatically. For teams, this enables smooth coordination of group events like panel interviews or group discussions (GD), syncing data and triggering actions without manual work.
How can Cal ID reduce my manual scheduling workload?
Cal ID automates interview and meeting scheduling by letting candidates select available slots. It removes back-and-forth emails and instantly updates calendars, saving HR teams hours every week.
Does Cal ID help manage high-volume hiring interviews?
Yes. Features like round-robin scheduling, collective availability, and automated reminders make it easy to handle bulk interviews without overlap or miscommunication.
How does Cal ID reduce candidate no-shows?
Automated email, SMS, and WhatsApp reminders keep candidates informed, significantly reducing missed appointments.
How does Cal ID prevent double bookings or scheduling conflicts?
When an interview slot is booked, it’s immediately blocked off in the calendar, preventing double bookings. This ensures interviewers’ time is respected and schedules remain conflict-free.
What are Webhooks in Cal ID, and how do they help HR teams?
Webhooks send real-time booking updates to your HR systems automatically. For teams, this enables smooth coordination of group events like panel interviews or group discussions (GD), syncing data and triggering actions without manual work.
How can Cal ID reduce my manual scheduling workload?
Cal ID automates interview and meeting scheduling by letting candidates select available slots. It removes back-and-forth emails and instantly updates calendars, saving HR teams hours every week.
Does Cal ID help manage high-volume hiring interviews?
Yes. Features like round-robin scheduling, collective availability, and automated reminders make it easy to handle bulk interviews without overlap or miscommunication.
How does Cal ID reduce candidate no-shows?
Automated email, SMS, and WhatsApp reminders keep candidates informed, significantly reducing missed appointments.
How does Cal ID prevent double bookings or scheduling conflicts?
When an interview slot is booked, it’s immediately blocked off in the calendar, preventing double bookings. This ensures interviewers’ time is respected and schedules remain conflict-free.
What are Webhooks in Cal ID, and how do they help HR teams?
Webhooks send real-time booking updates to your HR systems automatically. For teams, this enables smooth coordination of group events like panel interviews or group discussions (GD), syncing data and triggering actions without manual work.
Still have questions?
Our team is ready to assist you. Get in touch with us for personalized support.
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version