Free Event Management Planning Scheduling Software
Free Event Management Planning Scheduling Software
Free Event Management Planning Scheduling Software
Free Event Management Planning Scheduling Software
Cal ID provides event managers with a simple and free way to handle their bookings, stay organised, and keep their events running smoothly from the initial stage planning to the final wrap-up. It helps event managers plan, coordinate, and run events smoothly, no matter where they’re happening. The dashboard is easy to work with, the scheduling is automatic, and the booking updates come in instantly, so most of the busy work is handled for you. This lets event organisers focus on creating great experiences instead of dealing with last-minute chaos without spending a single dollar.
Cal ID provides event managers with a simple and free way to handle their bookings, stay organised, and keep their events running smoothly from the initial stage planning to the final wrap-up. It helps event managers plan, coordinate, and run events smoothly, no matter where they’re happening. The dashboard is easy to work with, the scheduling is automatic, and the booking updates come in instantly, so most of the busy work is handled for you. This lets event organisers focus on creating great experiences instead of dealing with last-minute chaos without spending a single dollar.
10000+ Appointments
It's truly free, no credit card required.
Trusted By Leaders
Trusted By Leaders
libertymusicpr.com
ticketroot.com
livelihood.eco
meetyourself.me
mischiefmanager.org
planhero.com.au
quinn.live
stage.in
fairexpay.com
elitecelebrations.in
libertymusicpr.com
ticketroot.com
livelihood.eco
meetyourself.me
mischiefmanager.org
planhero.com.au
quinn.live
stage.in
fairexpay.com
elitecelebrations.in
Free Event Management Planning Scheduling Software
Event Features
Event Features
Event Features
Event Features
Event Brand URL (Slug)
A clean, branded link you can share with clients so they can book your event services without any confusion.
Multi-Event Pages
All event services like client calls, venue tours, and vendor meetings shown on one simple page for clients to pick from.
Fast Rescheduling
Clients can move their meeting to a new time in seconds without calling or messaging you.
Vendor Video Meetings
Instant video links for quick check-ins with vendors, making remote planning and approvals easy.
Vendor Easy Payment
A simple way to collect vendor fees or deposits at the time of booking so payments stay organized.
Event Brand URL (Slug)
A clean, branded link you can share with clients so they can book your event services without any confusion.
Multi-Event Pages
All event services like client calls, venue tours, and vendor meetings shown on one simple page for clients to pick from.
Fast Rescheduling
Clients can move their meeting to a new time in seconds without calling or messaging you.
Vendor Video Meetings
Instant video links for quick check-ins with vendors, making remote planning and approvals easy.
Vendor Easy Payment
A simple way to collect vendor fees or deposits at the time of booking so payments stay organized.
Event Brand URL (Slug)
A clean, branded link you can share with clients so they can book your event services without any confusion.
Multi-Event Pages
All event services like client calls, venue tours, and vendor meetings shown on one simple page for clients to pick from.
Fast Rescheduling
Clients can move their meeting to a new time in seconds without calling or messaging you.
Vendor Video Meetings
Instant video links for quick check-ins with vendors, making remote planning and approvals easy.
Vendor Easy Payment
A simple way to collect vendor fees or deposits at the time of booking so payments stay organized.
Cal ID has everything that an event planning team needs to stay organized and move faster.
Cal ID has everything that an event planning team needs to stay organized and move faster.
Cal ID has everything that an event planning team needs to stay organized and move faster.
Cal ID has everything that an event planning team needs to stay organized and move faster.
Find Your Event Profile
Find Your Event Profile
General Budget Event Planner
It helps to book meetings, vendor calls, in one place so you can stay on budget with Cal ID integrating multiple tools.
Global Corporate Event Planner
Cal ID helps to handle event meetings across countries & time zones smoothly, no matter where everyone is located.
Event Catering Services Management
Keeping all your tasting appointments, menu updates, and kitchen team briefings in one neat flow just with Cal ID.
Event Social Media Coordinator
A quick way to grab a slot for content reviews or shoot planning, helping you stay ahead with your event deadlines.
Event Sponsorship Coordinator
Event sponsors can pick a meeting time that works for them, helping you move without the usual back-and-forth.
General Budget Event Planner
It helps to book meetings, vendor calls, in one place so you can stay on budget with Cal ID integrating multiple tools.
Global Corporate Event Planner
Cal ID helps to handle event meetings across countries & time zones smoothly, no matter where everyone is located.
Event Catering Services Management
Keeping all your tasting appointments, menu updates, and kitchen team briefings in one neat flow just with Cal ID.
Event Social Media Coordinator
A quick way to grab a slot for content reviews or shoot planning, helping you stay ahead with your event deadlines.
Event Sponsorship Coordinator
Event sponsors can pick a meeting time that works for them, helping you move without the usual back-and-forth.
Cal ID makes scheduling easier for every role in events, from planning to vendors and everything in between.
Cal ID makes scheduling easier for every role in events, from planning to vendors and everything in between.
Cal ID makes scheduling easier for every role in events, from planning to vendors and everything in between.
Cal ID makes scheduling easier for every role in events, from planning to vendors and everything in between.
Biggest Highlights
Biggest Highlights
Biggest Highlights
Biggest Highlights
BENEFIT
STATUS
Smart Timezone Detection
Smart Timezone Detection
Smart Timezone Detection
Smart Timezone Detection
Group Event Scheduling
Group Event Scheduling
Group Event Scheduling
Group Event Scheduling
Custom Event Branding
Custom Event Branding
Custom Event Branding
Custom Event Branding
Event Workflows & Event Automations
Event Workflows & Event Automations
Event Workflows & Event Automations
Event Workflows & Event Automations
Mobile Control
Mobile Control
Mobile Control
Mobile Control
Instant Availability Sharing
Instant Availability Sharing
Instant Availability Sharing
Instant Availability Sharing
Smart Event Scheduling Hub
Smart Event Scheduling Hub
Smart Event Scheduling Hub
Smart Event Scheduling Hub
Task & Session Notes
Task & Session Notes
Task & Session Notes
Task & Session Notes
Event Offer Seats
Event Offer Seats
Event Offer Seats
Event Offer Seats
Theme-Based Booking Pages
Theme-Based Booking Pages
Theme-Based Booking Pages
Theme-Based Booking Pages
Calendar Sync Across all Platforms
Calendar Sync Across all Platforms
Calendar Sync Across all Platforms
Calendar Sync Across all Platforms
Cal ID centralizes event scheduling, vendor coordination, and client bookings for faster, stress-free event delivery.
Cal ID centralizes event scheduling, vendor coordination, and client bookings for faster, stress-free event delivery.
Cal ID centralizes event scheduling, vendor coordination, and client bookings for faster, stress-free event delivery.
Cal ID centralizes event scheduling, vendor coordination, and client bookings for faster, stress-free event delivery.
Event-Friendly Pricing
Event-Friendly Pricing
Event-Friendly Pricing
Event-Friendly Pricing
Free Forever
$0
No surprise event charges.
No surprise event charges.
No surprise event charges.
No surprise event charges.
Unlimited event bookings
Unlimited event bookings
Unlimited event bookings
Unlimited event bookings
One unified event calendar
One unified event calendar
One unified event calendar
One unified event calendar
Custom Cal ID booking link for events
Custom Cal ID booking link for events
Custom Cal ID booking link for events
Custom Cal ID booking link for events
Automatic reminder emails for clients and vendors
Automatic reminder emails for clients and vendors
Automatic reminder emails for clients and vendors
Automatic reminder emails for clients and vendors
Built-in Google Meet and Zoom for quick event calls
Built-in Google Meet and Zoom for quick event calls
Built-in Google Meet and Zoom for quick event calls
Built-in Google Meet and Zoom for quick event calls
View More
Cal ID helps you work with passion, create with heart, and grow without hidden costs.
Cal ID helps you work with passion, create with heart, and grow without hidden costs.
Cal ID helps you work with passion, create with heart, and grow without hidden costs.
Cal ID helps you work with passion, create with heart, and grow without hidden costs.
Hear It from Planners
Hear It from Planners
Hear It from Planners
Hear It from Planners
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Sophia Martinez
Corporate Event Planner
I didn’t realise how much time I was losing every week until Cal ID showed me a cleaner way to work. It’s been a quiet game-changer for me.
David Turner
Luxury Wedding & Social Events Planner
My couples message at all hours, and Cal ID helped me keep my head clear. It honestly feels like someone lifted a weight off my plate.
Nisha Kapoor
Conference & Trade Show Planner
The small things matter in production, and this super amazing tool which is absolutely free, saved me from a few close calls. That alone made me trust it.
Ethan Reynolds
Expo & Exhibition Planner
I’m not easily impressed by tools, but this one actually fits my work life. I reach for it without thinking now.
Emily Sanders
Live Event Branding Manager
I run massive shows, I feel more at ease walking into setups now and genuinely makes my weeks feel lighter.
Best Event Planning Management Software
Best Event Planning Management Software
Best Event Planning Management Software
Best Event Planning Management Software
Free Event Coordinators Software - FAQs
Free Event Coordinators Software - FAQs
Free Event Coordinators Software - FAQs
Free Event Coordinators Software - FAQs
Can I trust it for my last minute event meetings?
You can. It updates in real time, so even rushed event vendor calls or urgent client catch ups fall into same team. It feels like someone quietly fixing the obstacles behind the curtains.
What if I am not very tech friendly?
It is built for people who want simple, not complex. It feels like switching on fairy lights: one click and it works.
Does it sync smoothly with my Google Calendar or phone calendar?
Yes it does, no overlaps and no surprises. It feels like all your event meeting timings finally talking to each other.
What if my client reschedules at the last second?
They can shift their slot themselves and you get an instant update. It feels like a last minute prop change that just clicks.
Can I use it for team calls with anchors, decorators, photographers or vendors?
Yes ofcourse, Cal ID keeps everyone on one track. It feels like running a rehearsal where every member shows up on cue.
Can I trust it for my last minute event meetings?
You can. It updates in real time, so even rushed event vendor calls or urgent client catch ups fall into same team. It feels like someone quietly fixing the obstacles behind the curtains.
What if I am not very tech friendly?
It is built for people who want simple, not complex. It feels like switching on fairy lights: one click and it works.
Does it sync smoothly with my Google Calendar or phone calendar?
Yes it does, no overlaps and no surprises. It feels like all your event meeting timings finally talking to each other.
What if my client reschedules at the last second?
They can shift their slot themselves and you get an instant update. It feels like a last minute prop change that just clicks.
Can I use it for team calls with anchors, decorators, photographers or vendors?
Yes ofcourse, Cal ID keeps everyone on one track. It feels like running a rehearsal where every member shows up on cue.
Can I trust it for my last minute event meetings?
You can. It updates in real time, so even rushed event vendor calls or urgent client catch ups fall into same team. It feels like someone quietly fixing the obstacles behind the curtains.
What if I am not very tech friendly?
It is built for people who want simple, not complex. It feels like switching on fairy lights: one click and it works.
Does it sync smoothly with my Google Calendar or phone calendar?
Yes it does, no overlaps and no surprises. It feels like all your event meeting timings finally talking to each other.
What if my client reschedules at the last second?
They can shift their slot themselves and you get an instant update. It feels like a last minute prop change that just clicks.
Can I use it for team calls with anchors, decorators, photographers or vendors?
Yes ofcourse, Cal ID keeps everyone on one track. It feels like running a rehearsal where every member shows up on cue.
Can I trust it for my last minute event meetings?
You can. It updates in real time, so even rushed event vendor calls or urgent client catch ups fall into same team. It feels like someone quietly fixing the obstacles behind the curtains.
What if I am not very tech friendly?
It is built for people who want simple, not complex. It feels like switching on fairy lights: one click and it works.
Does it sync smoothly with my Google Calendar or phone calendar?
Yes it does, no overlaps and no surprises. It feels like all your event meeting timings finally talking to each other.
What if my client reschedules at the last second?
They can shift their slot themselves and you get an instant update. It feels like a last minute prop change that just clicks.
Can I use it for team calls with anchors, decorators, photographers or vendors?
Yes ofcourse, Cal ID keeps everyone on one track. It feels like running a rehearsal where every member shows up on cue.
Still have questions?
Our team is ready to assist you. Get in touch with us for personalized support.
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
Follow Us
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
Follow Us
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version
The best way to schedule meetings and appointments.
© 2025 Cal ID, All rights reserved.
Follow Us
See what the world says about us
Cal ID is fork of & built over the top of Calcom © 2020-present, Cal.com, Inc. Calcom is a free software: you can redistribute it and/or modify it under the terms of the GNU Affero General Public License as published by the Free Software Foundation, either version 3 of the License, or (at your option) any later version